Sharp Business Systems

Privacy

Sharp Electronics Corporation Online Privacy Policy

This is the privacy policy ("Privacy Policy") for the online web site of Sharp Business Systems, http://www.sharp-sbs.com, ("SBS Website" or “Site”) and explains when and how your personal information is collected, used, disclosed and protected. This Site is owned and administered by Sharp Electronics Corporation (“Sharp”). This Privacy Policy is a part of the SBS Website Terms and Conditions and governs your use of this Site. We recognize your need to control personal information you share with us and Sharp is committed to respecting your privacy.

Your California / Rhode Island Privacy Rights

Individual customers who reside in California or Rhode Island and have provided personal data to SBS may obtain information about our disclosures of certain categories of personal information to third parties for their “direct marketing” purposes. These requests must be submitted to us at: californiaprivacy@SharpUSA.com or rhodeislandprivacy@SharpUSA.com. Promptly upon receiving such a request, we will provide a list of the types of personal information disclosed to third parties for third-party direct marketing purposes during the immediately proceeding calendar year and names and addresses of these parties. This request may be made no more than once per calendar year.

Use of Your Information

You are free to browse through the SBS Site to learn more about our products and services without providing any information about yourself or your company. However, if you decide to share any information about yourself or your company, such information may be used in furtherance of your business relationship with Sharp, including, but not limited to, any or all of the Sharp Business System branches. For instance, the information may be used to provide customer support to you in the form of business needs assessment or additional information about our new or existing products and product upgrades, special offers, network evaluations and/or other services available from Sharp; the information may also be used to otherwise enhance your experience on the Site. Sharp may share your information, which may include personally identifiable information, with third parties: (1) who perform functions, as our agent or contractor, including, but not limited to, analyzing data, providing marketing assistance, providing customer service, processing orders, etc.; (2) to comply with the law, applicable regulations, court orders or subpoenas, to enforce our Terms and Conditions of Use or other agreements, or to protect our rights, property or safety or the rights, property or safety of our users or others (e.g., to a consumer reporting agency for fraud protection etc.); (3) if the disclosure is done as part of a purchase, transfer or sale of services or assets (e.g., in the event that substantially all of our assets are acquired by another party, customer information may be one of the transferred assets); or (4) as otherwise described in this Privacy Policy. Sharp’s agents and contractors who have access to your personally identifiable information in connection with the above described activities are required to keep the information confidential and not to use it for any purpose other than to carry out the services they are performing for Sharp. Further, Sharp may share your information, including personally identifiable information, with third parties, whereby the third parties may use your information for their own activities, including, but not limited to, market research, marketing and/or sales of product.

Cookies

A 'Cookie' is a text-only string of characters that is temporarily stored in your computer's memory. Our Cookies are time sensitive. If the expiration of a Cookie is set to be longer than the time you spend on a site, then this string is saved in a Cookie on your hard drive for future reference, otherwise it disappears from your computer when your browser is closed. Cookies such as we use cannot retrieve information from your computer's hard drive, destroy files, or send viruses. When a Cookie is placed on your hard drive, it does not allow access to your personal information although it may be used to identify your computer. Sharp uses Cookies to track the pages that a user visits so that information can be customized to the visitor on a session-by-session basis, and so that future visits may be enhanced. It is a quick and convenient means of keeping site content fresh and relevant to the viewer.

Our web server automatically collects information from your computer and navigation patterns when you visit our site, including your Internet Protocol (IP) address, the computer’s operating system, the type of browser you use, and the specific web pages visited using your connection. We may also track data such as the total number of visits to our website and the number of visitors to each page or our website.

We may use this information, in aggregate form, for system maintenance and to better understand how our visitors use our site and services so that we can make them better. Sharp may also share statistical or demographic information in aggregate form with third parties for marketing or research purposes. This aggregate data will not contain any information that personally identifies you.

Security

Maintaining the privacy of your personal information is of utmost importance to us. In order to provide services to you, we must maintain certain information about you that we collect from account applications or other forms that you complete, transactions that you conduct, communications with us and our affiliates, and information we receive form third parties such as credit reporting agencies.

Sharp takes precautions – including administrative, technical and physical measures – to safeguard your personal information against loss, theft and misuse as well as unauthorized access, disclosure, alteration and destruction. We restrict access to your non-public personal information to those employees who need to know that information to provide services to you, and to service providers who are involved in providing products and services to our customers. SBS uses Secure Sockets Layer (SSL) encryption on all web pages where personal information is required. This assists in protecting the confidentiality of your personal information while it is being transmitted over the internet. All of the customer data collected by SBS is stored on secured servers to protect against unauthorized use and access. If you contact us regarding identity theft or some other form of unauthorized use, SBS may disclose pertinent information to law enforcement agencies and other third parties with responsibility and authority to investigate such a claim. SBS does not sell or license personal information to third parties. Although we will use all reasonable efforts to safeguard the confidentiality of any personal information collected, we will not be liable for disclosure of personal information obtained due to errors in transmission or the unauthorized acts of third parties. Please be aware that e-mails you send to us are not transmitted in a secure environment. Therefore we recommend that you do not send sensitive or financial information to us in an e-mail.

Third Party Sites

This Privacy Policy only applies to the SBS Site and does not pertain to any other site including local SBS branch sites/forms accessible via the SBS Site. There may be links on the SBS Site to other websites which may collect personal information about you. The information practices of those third-party or local SBS branch sites are not covered by this Privacy Policy; you should view the privacy policies of such sites before providing personal or confidential business information. Other Internet sites you visit – including those linked from the Sharp website – may have their own privacy policies or no policy at all. Other websites might use personal information differently than our policy permits. We strongly encourage you to review the privacy policies of any site before providing any personal information.

Updating this Policy

Sharp may revise or update this Privacy Policy as we change or add new services or develop better ways to serve our customers. Please review our Privacy Policy for updates periodically. When we make a change we will post a new effective date on the Privacy Policy. If your personal information will be used in a manner materially different from that stated at the time of collection we will notify users via a posting on this page for 30 days before the material change is made. Users will always have a choice of opting out if they do not want their information used as set forth in this or any future Privacy Policy.

Questions or Concerns

If you have any comments or concerns regarding this Privacy Policy, you may contact us through the Contact Us page, write to us at SBS Privacy Policy, c/o Sharp Electronics Corporation, Sharp Plaza, Mahwah, New Jersey 07495-1163; or call us toll free at 1-877-742-7704.

Effective: 9/13/2010